Tech Arsenal 1

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Wrap

dBase/FoxBase/XBase Database File | 1992-10-10 | 44KB | 80 rows

#	NUMLINES,N,2,0	CHRPERLINE,N,3,0	MESS1,C,60	MESS2,C,60	MESS3,C,60	MESS4,C,60	MESS5,C,60	MESS6,C,60
1	6	56	Welcome to The Fund-Raiser's Assistant. This guided tou	r will give you an overview of its features. After read	ing the screen explanations that will appear in this box	, press one of 3 keys. "C"(without quotes) continues th	e tour, "Q" quits the tour and "H" hides this box in cas	e it is obscuring a relevant part of the screen below.
2	6	6	This i	s the	introd	uctory	scree	n.
3	6	20	Option 2 - Record MO	NEY RECEIVED lets yo	u record who gave ho	w much, when and in	response to what act	ivity/program.
4	6	29	Here, we enter the event or p	roject which generated this c	ontribution. Using 10 charac	ters or less, we might descri	be an auction and its date us	ing the format auct_0907.
5	6	48	Since this is the first time I've recorded contr	ibutions from the auction, auct_0907 isn't in my	activity dictionary. If I had mistyped an exist	ing activity, this would catch my error and I co	uld type in a different code. But it's not an er	ror and I want to add it to the dictionary
6	6	29	Here we have the opportunity	to assign a description to ou	r event. This description wi	ll appear in reports and make	them more understandable to	the non computer users.
7	6	33	Individual activities are usually	part of a larger campaign, perha	ps for an endowment, a building p	roject, a political campaign or s	ome other specific purpose. Here	we describe that larger goal.
8	6	17	Just as the event	was new and need	ed to be added to	the dictionary,	so the campaign i	s also new.
9	6	11	Here again,	we can giv	e an expand	ed descript	ion for the	reports.
10	6	54	The Fund-Raiser's Assistant lets you keep track of con	tributions for a number of different organizations. E	ach organization is considered a "client" and each cam	paign needs to be assigned to a client as it is added.	If you are only keeping track of contributions for on	e client, you would always enter the same code here.
11	6	11	This client	is also ne	w and needs	to be adde	d to the di	ctionary.
12	6	1
13	6	8	Enter th	e date y	ou recei	ved the	contribu	tion.
14	6	18	Enter the name of	the person who gav	e the money. Inst	ead of a person, y	ou can also enter	a company name.
15	6	7	We'll a	dd Alic	e Thoma	s to ou	r datab	ase.
16	6	12	Here we ente	r a spouse,	home address	information	and telepho	ne numbers.
17	6	7	Alice a	nd her	spouse	Bud for	m a cou	ple.
18	6	1
19	6	52	The Fund-Raiser's Assistant contains 2 complete sets	of addresses, one for the home and the other for th	e business. Mail sent to the home may be sent to the	couple, while mail sent to the office may be sent o	nly to Alice. The Fund-Raiser's Assistant generates	both forms, but they can be modified as desired.
20	6	16	Option 5-Use ADJ	ECTIVES lets us	describe Alice a	nd Bud in any wa	y that is meanin	gful to us.
21	6	16	Since Alice is i	nterested in sma	ll business issu	es, we'll create	an adjective to	indicate that.
22	6	14	This is the fi	rst time we've	used this adj	ective, so we'	ll add it to t	he dictionary
23	6	4	A lo	nger	des	crip	tion	.
24	6	30	We can use as many adjectives	as we like to describe people.	When we're finished, we just	leave the adjective blank. (	We can always come back later	and add or modify adjectives)
25	6	12	Option 2 - E	dit Business	Address let	s us enter b	usiness info	rmation.
26	6	8	We could	enter w	hatever	informat	ion we w	anted.
27	6	29	We could record a variety of	information about Alice and B	ud by selecting from these op	tions. When we are finished,	we select option 0 - Save Al	ice and Bud Thomas as is
28	6	47	Now that we have added them to our database, we	enter the amount of their contribution, the ch	eck number and if it is an in-kind contribution	. We could also change basic information about	them(this would return us to the menu we just	left with its information recording options)
29	6	8	Now we v	erify th	is infor	mation i	s correc	t.
30	6	23	Now it's time to record	the next contribution.	The last activity is	the default. Since it's	correct, we'll just pr	ess the enter key
31	6	1
32	6	5	We en	ter t	he ne	xt co	ntrib	utor
33	6	5	We'll	add	him t	o our	data	base
34	6	7	We can	add spo	use and	home i	nformat	ion
35	6	1
36	6	1
37	6	36	Because there is no spouse, The Fund	-Raiser's Assistant generated identi	cal home and work salutations and ma	iling names. Because I know he work	s in a formal office, I changed his	work mailing name to start with Mr.
38	6	10	Option 5 -	Use adjec	tives lets	me descri	be Bob Fra	nklin.
39	6	21	I know he's also inte	rested in small busin	ess. Since that adje	ctive is already in t	he dictionary, I won'	t have to add it.
40	6	7	He's al	so inte	rested	in fami	ly issu	es.
41	6	6	We'll	add fa	mily t	o our	adject	ives.
42	6	4	A lo	nger	des	crip	tion
43	6	5	Finis	hed w	ith t	he ad	jecti	ves.
44	6	16	We could keep ad	ding information	. When done, we	select option 0	- save Bob Fran	klin as is.
45	6	15	Enter the amoun	t, check number	and in-kind in	formation. We w	on't change bas	ic information
46	6	3	It'	s c	orr	ect
47	6	13	Now I want to	record money	received fro	m a mailing w	e send out on	July 15
48	6	7	I'll ad	d mail_	0715 to	the di	ctionar	y
49	6	5	A des	cript	ion f	or th	e rep	orts
50	6	13	It's for the	building fund	and I mistak	enly think th	e code for th	at is "bldg"
51	6	18	I know it's in the	dictionary, so I	won't add it. I'l	l choose option 3	and see what codes	are available.
52	6	7	I'll lo	ok at t	hem alp	habetic	ally by	code.
53	6	1
54	6	28	Oh, the code is "building",	not bldg. Now, all my contr	ibutions will be assigned to	the one and only one code,	instead of being split betwe	en "building" and "bldg"
55	6	1
56	6	19	This contribution w	as from the Thomase	s, but I don't reme	mber their first na	me. I'll leave the	first name blank.
57	6	14	I'll choose op	tion 1 because	this is the r	ight people. I	recognize the	ir address.
58	6	28	Enter the amount, check numb	er and in-kind information.	There is a note on the check	saying they have a new phon	e number, so I'll choose to	change basic information.
59	6	9	I'll choo	se option	7 to cha	nge their	phone nu	mbers.
60	6	7	Make th	e chang	e to th	e phone	number	s
61	6	6	Save t	hem wi	th the	new i	nforma	tion.
62	6	4	Yes,	thi	s is	cor	rect	.
63	6	14	I've recorded	all the contri	butions I have	, so I'll leav	e the activity	code blank
64	6	26	I could stop now, in which	case the contributions I'	ve entered would not yet b	e part of the people's per	manent file. But I'll cho	ose option 2 and continue
65	6	22	Now I can check the in	formation I've entered	before I make it a pe	rmanent part of my dat	abase. I'll look at i	t on the screen.
66	6	16	I'll compare eac	h of my checks a	gainst this info	rmation to make	sure everything	is correct.
67	6	22	Everything is correct,	so I'll choose to upd	ate the contribution h	istories. If there we	re any errors, I could	correct them now.
68	6	1
69	6	22	Here the contributions	are grouped together	by activity. This list	s the monies I recorde	d in this session from	the silent auction.
70	6	10	Here are t	he contrib	utions rec	orded toda	y from the	mailing
71	6	1
72	6	1
73	6	20	Option 3 REPORTS abo	ut fund-raising acti	vities lets us see h	ow we're doing raisi	ng money for our var	ious projects.
74	6	7	Let's s	ee how	the Sil	ent Auc	tion di	d.
75	6	8	I'll jus	t enter	part of	the acti	vity cod	e.
76	6	10	The Fund-R	aiser's As	sistant fi	nds the pr	oper activ	ity.
77	6	7	Let's v	iew the	report	on the	screen	.
78	6	23	This includes all contr	ibutions, no matter whe	n entered. Since we onl	y have the two from our	previous session, they	're all that appears.
79	6	7	We'll f	inish t	he repo	rts abo	ut acti	vities